Privacy Policy
Eastside Awards Privacy Policy (Updated October 2025)
Who We Are
Eastside Awards
c/o Podiem Ltd
City East
68–72 Newtownards Road
Belfast
BT4 1GW
Email: [email protected]
Website: www.eastsideawards.org
For the purposes of data protection law, Podiem Ltd acts as the Data Controller on behalf of the Eastside Awards.
1. About This Policy
This Privacy Policy explains how we collect, use, and protect your personal data when you engage with the Eastside Awards, whether by submitting an application, making a nomination, voting, or browsing our website.
This Policy covers:
What personal data we collect
How and why we use it
Our lawful basis for processing
When and with whom we may share it
How long we retain it
Your data protection rights
Our use of cookies
How to contact us
2. Information We Collect
We may collect personal information from you when you:
Complete online forms or award applications
Register for our mailing list or express interest in the Awards
Submit a nomination or vote
Contact us with an enquiry
The personal data we collect may include:
Your name, title, job title, and organisation
Postal address, email address, and telephone number
Details included in your award entry, nomination, or supporting material
Marketing or communication preferences
In limited circumstances, we may collect special category data (for example, information about health or community background) where it is relevant to a specific award category. Where this applies, it will be clearly stated on the entry form and collected only with your explicit consent.
If you are under 14, you should obtain permission from a parent or guardian before providing personal information to us.
3. How We Use Your Information
We use your personal data for the following purposes:
Administering entries and nominations – to process applications, manage judging, and contact finalists and winners.
Communicating with you – to send updates, notifications, or information about the Awards.
Publicity and marketing – to promote the Awards, including publication of winners and finalists via our website, social media, press, and media partners (including Belfast Live).
vent administration – to issue invitations, tickets, or attendance details for the Awards Ceremony.
Compliance – to meet legal, regulatory, or contractual obligations.
We rely on one or more of the following lawful bases for processing your data under the UK GDPR:
Consent – where you have actively opted in (e.g., mailing lists or nominations).
Contract – where processing is necessary to deliver the Awards or related services.
Legitimate interests – such as administering the Awards efficiently or promoting local achievement, provided your rights are not overridden.
Legal obligation – if required to comply with legal or regulatory duties.
4. Sharing Your Information
We may share your information with:
The Eastside Awards judging panel, who review entries confidentially.
Event partners and suppliers, where necessary to administer or deliver the Awards.
Our media partners (including Belfast Live), for the purpose of managing nominations, public voting, and promotional activity.
Service providers who support our website, marketing, or event management (all bound by confidentiality and data processing agreements).
Authorities or regulators, if required by law or in connection with legal proceedings.
We will never sell your data to third parties.
5. Data Retention
We keep your personal data only for as long as necessary to fulfil the purposes for which it was collected, including for legal, accounting, or reporting requirements.
Typically:
Award entries and judging records are retained for up to 24 months following the Awards event.
Mailing list information is retained until you unsubscribe or withdraw consent.
Financial or event-related records may be kept for up to 6 years for audit purposes.
6. Your Rights
Under the UK GDPR, you have the following rights:
Access – to request a copy of the personal data we hold about you.
Rectification – to correct inaccurate or incomplete data.
Erasure (“Right to be forgotten”) – to request deletion of your data in certain circumstances.
Restriction – to limit how your data is used.
Portability – to receive your data in a structured, commonly used format.
Objection – to processing based on legitimate interests or for direct marketing.
Withdraw consent – where processing is based on your consent.
You will not normally have to pay a fee to exercise your rights. We will respond within one month of receiving your request.
To exercise any of these rights, please contact:
[email protected]
Jessica Higginson, Eastside Awards
c/o Podiem Ltd,
City East,
68–72 Newtownards Road, Belfast, BT4 1GW.
7. Security
We take appropriate organisational and technical measures to protect your personal data from loss, misuse, unauthorised access, disclosure, alteration, or destruction.
All data is stored securely, and access is limited to authorised personnel only.
8. Cookies
Our website uses cookies to enhance your browsing experience and to help us understand how visitors use our site.
Cookies are small files stored on your device. They do not identify you personally, but they allow your browser to be recognised on return visits.
You can control or delete cookies through your browser settings. However, disabling cookies may affect the functionality of some parts of the site.
For more information, please see our Cookie Policy.
9. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in law or practice.
Any changes will be posted on this page with an updated “Last Revised” date.
Significant changes will be highlighted on the website for at least 30 days before taking effect.
Last revised: October 2025
10. Contact Us
If you have any questions, concerns, or complaints about this Privacy Policy or how your data is handled, please contact:
Jessica Higginson
Eastside Awards, c/o Podiem Ltd
City East, 68–72 Newtownards Road,
Belfast, BT4 1GW
[email protected]
If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
www.ico.org.uk
Who We Are
Eastside Awards
c/o Podiem Ltd
City East
68–72 Newtownards Road
Belfast
BT4 1GW
Email: [email protected]
Website: www.eastsideawards.org
For the purposes of data protection law, Podiem Ltd acts as the Data Controller on behalf of the Eastside Awards.
1. About This Policy
This Privacy Policy explains how we collect, use, and protect your personal data when you engage with the Eastside Awards, whether by submitting an application, making a nomination, voting, or browsing our website.
This Policy covers:
What personal data we collect
How and why we use it
Our lawful basis for processing
When and with whom we may share it
How long we retain it
Your data protection rights
Our use of cookies
How to contact us
2. Information We Collect
We may collect personal information from you when you:
Complete online forms or award applications
Register for our mailing list or express interest in the Awards
Submit a nomination or vote
Contact us with an enquiry
The personal data we collect may include:
Your name, title, job title, and organisation
Postal address, email address, and telephone number
Details included in your award entry, nomination, or supporting material
Marketing or communication preferences
In limited circumstances, we may collect special category data (for example, information about health or community background) where it is relevant to a specific award category. Where this applies, it will be clearly stated on the entry form and collected only with your explicit consent.
If you are under 14, you should obtain permission from a parent or guardian before providing personal information to us.
3. How We Use Your Information
We use your personal data for the following purposes:
Administering entries and nominations – to process applications, manage judging, and contact finalists and winners.
Communicating with you – to send updates, notifications, or information about the Awards.
Publicity and marketing – to promote the Awards, including publication of winners and finalists via our website, social media, press, and media partners (including Belfast Live).
vent administration – to issue invitations, tickets, or attendance details for the Awards Ceremony.
Compliance – to meet legal, regulatory, or contractual obligations.
We rely on one or more of the following lawful bases for processing your data under the UK GDPR:
Consent – where you have actively opted in (e.g., mailing lists or nominations).
Contract – where processing is necessary to deliver the Awards or related services.
Legitimate interests – such as administering the Awards efficiently or promoting local achievement, provided your rights are not overridden.
Legal obligation – if required to comply with legal or regulatory duties.
4. Sharing Your Information
We may share your information with:
The Eastside Awards judging panel, who review entries confidentially.
Event partners and suppliers, where necessary to administer or deliver the Awards.
Our media partners (including Belfast Live), for the purpose of managing nominations, public voting, and promotional activity.
Service providers who support our website, marketing, or event management (all bound by confidentiality and data processing agreements).
Authorities or regulators, if required by law or in connection with legal proceedings.
We will never sell your data to third parties.
5. Data Retention
We keep your personal data only for as long as necessary to fulfil the purposes for which it was collected, including for legal, accounting, or reporting requirements.
Typically:
Award entries and judging records are retained for up to 24 months following the Awards event.
Mailing list information is retained until you unsubscribe or withdraw consent.
Financial or event-related records may be kept for up to 6 years for audit purposes.
6. Your Rights
Under the UK GDPR, you have the following rights:
Access – to request a copy of the personal data we hold about you.
Rectification – to correct inaccurate or incomplete data.
Erasure (“Right to be forgotten”) – to request deletion of your data in certain circumstances.
Restriction – to limit how your data is used.
Portability – to receive your data in a structured, commonly used format.
Objection – to processing based on legitimate interests or for direct marketing.
Withdraw consent – where processing is based on your consent.
You will not normally have to pay a fee to exercise your rights. We will respond within one month of receiving your request.
To exercise any of these rights, please contact:
[email protected]
Jessica Higginson, Eastside Awards
c/o Podiem Ltd,
City East,
68–72 Newtownards Road, Belfast, BT4 1GW.
7. Security
We take appropriate organisational and technical measures to protect your personal data from loss, misuse, unauthorised access, disclosure, alteration, or destruction.
All data is stored securely, and access is limited to authorised personnel only.
8. Cookies
Our website uses cookies to enhance your browsing experience and to help us understand how visitors use our site.
Cookies are small files stored on your device. They do not identify you personally, but they allow your browser to be recognised on return visits.
You can control or delete cookies through your browser settings. However, disabling cookies may affect the functionality of some parts of the site.
For more information, please see our Cookie Policy.
9. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in law or practice.
Any changes will be posted on this page with an updated “Last Revised” date.
Significant changes will be highlighted on the website for at least 30 days before taking effect.
Last revised: October 2025
10. Contact Us
If you have any questions, concerns, or complaints about this Privacy Policy or how your data is handled, please contact:
Jessica Higginson
Eastside Awards, c/o Podiem Ltd
City East, 68–72 Newtownards Road,
Belfast, BT4 1GW
[email protected]
If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
www.ico.org.uk
AddressC/O Podiem
City East 68-72 Newtownards Rd Belfast BT4 1GW Telephone |
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Communications Partner
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